How to plan resources for multiple scenarios when applying for funding

How to plan resources for multiple scenarios when applying for funding

Resource planning is the term given to the allocation of personnel and funds to a project delivery schedule in order to ensure that the correct skills are deployed at the correct time. This is a vital element of any project's delivery because getting it right means that your employees are working at full capacity in an organised way to deliver to time and budget. Getting it wrong, however, can result in clashes between deliverables, missed deadlines, and overspending.

 

Especially in today's resourcing landscape where tech talent have their pick of roles, planning their deployment ensures that they are sufficiently challenged, motivated and engaged in their work. Resource planning, when correctly applied, also reduces stress and burnout in teams by ensuring that staff are allocated within their capacity and not relied upon to over-perform or work overtime in order to achieve deadlines. This can improve an employee's work-life balance and thus their desire to perform when at work.

 

By fully embracing resource planning, you will be able to provide high-confidence cost and time estimates. These will support business case approvals and staff allocation on a wider basis within a forward-thinking organisation which looks to allocate existing personnel where they will be most effective at a particular point in time rather than hiring new employees for each new project.

 

Resource smoothing is a common technique employed to ensure that the needs of the organisation can be met by its existing workforce, but it is also a good tool for identifying where insufficient resources exist due to conflicts between priorities or deadlines or because of unforeseen events such as delays in funding approvals or the resignation of a key team member.

 

Identifying these areas early allows time to plan for them, either re-prioritising the existing workload to make best use of the staff you have, recruiting new people with the associated cost and time delays this incurs, or hiring contractors on a temporary basis to tackle particular elements of the project delivery.

 

Including a resourcing plan within your approvals documentation set provides confidence to your investors that you will be able to deliver against your plan. It demonstrates your ability to be agile and flexible in allocating appropriately skilled personnel and how you plan to constrain the resourcing budget. Being able to clearly articulate what you will spend and what benefits you will see from that spending allows investors to be sure that you have means-tested your plan, assessed the risks and are presenting a well-balanced proposal with a high likelihood of success.

 

There are many resource allocation tools available which can facilitate resource balancing and which one you choose depends on the type of organisation, the nature and value of the projects that you deliver and the existing tools and software packages employed by the business. It is important that the tools that you choose are compatible with existing software and easily maintained and updated by your project control staff. In order to be effective, the resourcing plan must remain a live document that is updated whenever a change to the schedule is identified.

 

For support in developing a resourcing plan for your business, or to bring in appropriate tech talent on a short-term basis to prevent a foreseeable priority clash, talk to djr today. We can provide a range of flexible resource planning solutions to mitigate your risks and support you in achieving your objectives.

 

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Call 020 3925 5859

Djr, The Smith, 145 London Road, Kingston upon Thames, Surrey, KT2 6SR

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